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structure/actiontracker.tex

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+%% Action Tracker
+
+\RequirePackage{mathabx}% Allows the use of checkboxes in all environments of the meetingmins package.
+\usepackage{multido}
+\newcounter{personcntr}% Keep track of number of persons
+\makeatletter
+\newcommand{\action}[2][All]{% \action[<name>]{<time>}{<duty>}
+	{
+	
+	\noindent $\Box$~~\textbf{Action (#1)}: #2}
+  \@ifundefined{person@#1}{% If person doesn't exist
+    \stepcounter{personcntr}% Next person
+    \expandafter\xdef\csname person@#1\endcsname{1}% One time/duty
+    \expandafter\xdef\csname person@bynumber@\thepersoncntr\endcsname{#1}% Number person
+
+  }{% Person already exists
+    \expandafter\xdef\csname person@#1\endcsname{%
+      \number\numexpr\csname person@#1\endcsname+1}% Step number of time/duty
+  }%
+%  \expandafter\xdef\csname person@#1@\csname person@#1\endcsname @time\endcsname{#2}% Store time
+  \expandafter\xdef\csname person@#1@\csname person@#1\endcsname @duty\endcsname{$\Box$~~#2}% Store duty with checkbox
+  \ignorespaces
+}
+\gdef\newpar{\par}% \multido doesn't enjoy \par
+
+\newcommand\printactions{% Print actions
+\section*{Action Tracker}% Action Tracker Heading
+
+\newcommand{\oldindent}{\itemindent}% Remember old value for indent
+\setlength{\baselineskip}{6pt}% Condense vertical spacing
+
+  \def\descriptionBODY{}% Empty descriptionBODY
+  {\let\item\relax% Prevent expansion of \item
+   \let\newpar\relax% Prevent expansion of \newpar
+    \multido{\iPerson=1+1}{\value{personcntr}}{% Step through all persons
+      % Extract person name
+      \expandafter\xdef\expandafter\thisperson\expandafter{\csname person@bynumber@\iPerson\endcsname}%
+      \protected@xdef\descriptionBODY{%
+        \descriptionBODY%
+        \item[\thisperson] \leavevmode\newpar}% Add person name to descriptionBODY
+      % Extract person number
+      \expandafter\xdef\expandafter\thispersonnum\expandafter{\csname person@\thisperson\endcsname}%
+      \multido{\iDuty=1+1}{\thispersonnum}{%
+        \protected@xdef\descriptionBODY{%
+          \descriptionBODY%
+          \csname person@\thisperson @\iDuty @duty\endcsname% Add person duty to descriptionBODY
+          \newpar
+        }%
+      }%
+    }%
+  }%
+  % Print person time/duty
+  \begin{description}
+    \descriptionBODY
+  \end{description}
+}
+\makeatother%

structure/preamble.tex

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+\usepackage{ebgaramond}
+\usepackage[british]{babel}
+\usepackage{type1cm}
+\usepackage{enumitem} % Customized lists
+\setlist[itemize]{noitemsep} % Make itemize lists more compact
+
+%% Additional Committee Roles
+\newcommand{\president}[1]{\role{#1}{President}}
+\newcommand{\treasurer}[1]{\role{#1}{Treasurer}}
+\newcommand{\minutes}[1]{\role{#1}{Recording Minutes}}
+
+\setcounter{secnumdepth}{2} % Allows two levels of titles to be enumeratred
+\renewcommand{\thesection}{\arabic{section}} % arabic numerals for subsections
+\renewcommand\thesubsection{\roman{subsection}} % small roman numerals for subsections
+
+%% Mods for added functionality.
+
+\newcommand{\prevdate}[1]{%
+	\newcommand{\prevmeet}{held on #1}
+}
+
+\newcommand{\mem}[1]{\textbf{#1}} % Style for marking member names in bold.
+
+\renewcommand{\priormins}[3][]{The #1 Minutes of the previous meeting \prevmeet~were approved as an accurate record, proposed by \mem{#2} and seconded by \mem{#3}.} % Adapted prior mins functionality
+
+\newcommand{\approval}{Approval of the Minutes of the previous meeting \prevmeet.}
+
+% \newcommand{\apologies}[1]{\textbf{Apologies}: #1}
+
+\newcommand{\decision}[1]{
+
+\noindent $\bullet$~\textbf{Decision}: #1} % Command for noting decisions taken.
+
+\renewcommand{\nextmeeting}[1]{
+\vspace{1em}
+\noindent\textbf{Next Meeting}: #1}
+% Display document status for draft version
+% Date in UK Format
+\usepackage[UKenglish]{datetime}
+\let\dateUKenglish\relax
+\newdateformat{dateUKenglish}{\THEDAY~\monthname[\THEMONTH] \THEYEAR}
+
+\makeatletter
+\renewcommand{\head@list}{
+  \begin{description}
+    \item[Present:] \show@present
+    \ifx\@absent\@empty
+      \relax
+    \else
+      \item[Apologies:] \show@absent
+    \fi %
+    \ifx\@alsopresent\@empty
+      \relax
+    \else
+      \item[Also present:] \show@alsopresent
+    \fi %
+  \end{description}
+}
+\makeatother

template.tex

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+\documentclass[a4paper,12pt]{meetingmins}
+
+\input{structure/actiontracker.tex}
+\input{structure/preamble.tex}
+
+\setcommittee{Insert Name of Meeting Here}
+
+%\prevdate{Foo}% For date of previous meeting whose minutes are to be approved
+
+\setmembers{
+%\chair{},
+}
+
+\setpresent{
+%\chair{},
+%\minutes{},
+}
+
+\absent{}
+
+\alsopresent{}
+
+
+\setdate{Date of Meeting}
+
+
+\begin{document}
+\maketitle
+
+\section{Announcements}
+	\begin{hiddenitems}
+		\item	First Announcement to the Meeting
+		\item	Second Announcement
+		\item	All announcements will be hidden from the Agenda, and will only be visible in the Minutes, Notes, and Chair's Agenda.
+	\end{hiddenitems}
+
+\section{Business Pending from Previous Meeting(s)}
+	
+	\begin{items}
+%		\item	\approval% Agenda note for approval of minutes of past meeting
+		\item	Item 1
+		\item	Item 2
+%		\item	\priormins{VS}{BS}% For approving of previous minutes, proposer and seconder.
+	\end{items}
+
+\section{Committee Reports}
+
+	\subsection{College-wide Committees}
+
+		\subsubsection{Library}
+			\begin{hiddentext}
+				The library still has books that no one has read.
+				
+				\decision{Foo}
+			\end{hiddentext}
+
+		\subsubsection{Curriculum {\rm (D.~Claire)}}
+			\begin{hiddensubitems}
+				\item	There is widespread interest in reforming the curriculum.
+				\item	Unfortunately, no one seems interested in participating on the curriculum reform committee. \action{Do this}
+			\end{hiddensubitems}
+
+		\subsection{Department Committees}
+
+
+			\subsubsection{Personnel}
+			\subsubsection{Assistant Professor Search}
+
+
+\section{New Business}
+
+	\begin{items}
+		\item	We will teach classes next semester. 
+		\item	We will do research next semester.
+\end{items}
+
+\begin{hiddentext}
+\nextmeeting{Wednesday 19 October at 3:00}
+\end{hiddentext}
+
+%\printactions
+\end{document}